We invite anyone and everyone to propose their ideas for workshops at YCD events using this website. Past workshop presenters have included high school students, teachers, parents, non-profit organizations, and others. Read below for information about workshops and what you need to proceed.
Most of our events offer two workshop sessions back to back. You may choose to present during both sessions to reach a wider audience; or you may present during just one session, and attend another workshop during the second session.
Workshops at our events are generally 70 minutes long, with the last 10 minutes reserved for evaluations. Therefore you should plan on having roughly 60 minutes for your content during each workshop session.
Most workshops will have between 20-25 people in the audience. You may choose to limit your workshop to students only; adults only; males only; or females only. However, we have found the best workshops are generally open to everyone at the event, and this will also maximize the number of people interested in your topic.
Attendees select their workshops using this website before they arrive on the event day. Note we have a unique requirement for students from the same school to attend different workshops; this creates a dynamic environment where nobody knows each other and everyone should feel safe to speak their mind. Keep in mind when engaging your audience that they do not already know each other.
During the workshop you are free to engage your audience in any activities or discussions you would like, as long as it adheres closely to your workshop description. We strongly encourage every presenter to make their workshops as interactive as possible—the last thing we want is for our attendees to feel like they are at school on a Saturday.
YCD will supply the evaluations for your workshops, but we will need your help in administering the evaluations to your audience. We collect and tabulate the evaluations on the day of the event, and will share the results of your evaluations with you via email roughly one week after the event.
More information on how the evaluation process works will be provided to workshop presenters when they check-in on the conference day.
Information Required for a Proposal
Our workshop proposal form is relatively easy and broken into several sections to help you navigate it. If you plan ahead, it should only take about 15 minutes to complete a proposal. The form cannot be saved mid-proposal, so we suggest you prepare your information before starting the form. We will ask for these pieces of information:
- Which event(s) you are proposing this workshop for
- Title and description
- Audience (student/adult) and size
- Audio-visual needs
- Any costs you charge to present your workshop
Note you are welcome to propose different workshop ideas by revisiting the form more than once.
Process after Submitting Your Proposal
We accept workshop proposals through this website form only.
Each YCD event has its own Executive Committee made up of students and teachers who meet regularly to make all decisions regarding the event, including which workshops to offer. This group will review all proposals to find those which are most interesting to a youth audience and also suitable to the format of our events. This review generally takes 3-4 weeks after the deadline to submit.
Once our Executive Committee has made their final decisions, we will notify each person via email whether their proposal was accepted for the event or not.
If your workshop is accepted, the final step in the process is to have any co-presenters register for the event on this website. We will email you with information about how to register co-presenters at the appropriate time. We require every individual attending our events to register for security reasons, and to ensure we have adequate food, water and other supplies. This will also help your co-presenters receive email updates from YCD leading up to the event, including directions, schedule and other notices. If you are presenting your workshop alone, this step is not required and you’re all set until the day of the event!
Each YCD event has its own timeline for accepting proposals. We are currently accepting proposals for the events below, with their associated deadlines:
October 27, 2018
September 17, 2018
February 2, 2019
November 19, 2018
March 2, 2019